Google AI, now included in Workspace Business

Today we announced that we’re including the best of Google AI in Workspace Business and Enterprise plans without the need to purchase an add-on. Many Workspace customers have been using generative AI to boost productivity, creativity, and innovation, transforming how they work. Gemini is helping reduce the burden of mundane tasks, like taking notes during meetings and synthesizing long documents, and stepping in as a strategic thought partner to bring ideas to life and find ways to problem solve. Expanding the latest generative AI capabilities to more of our customers ensures they have the tools they need to stay on the cutting and competitive edge.

The following features* will begin rolling out for Business editions today, and for Enterprise editions from January 29, 2025:

Gmail
Help me write	Effortlessly write and improve your new emails and replies – from polishing your tone with a single click to generating new drafts from scratch.
Summarize emails	Generate a summary directly from an email message or email thread, highlighting key takeaways.
Gemini in the Gmail side panel	Draft email responses, query your emails (“Catch me up on Project Clover emails”), summarize emails and email threads.
Docs
Gemini in the Docs side panel	Summarize the main points of a lengthy document or create an outline for a sales pitch, brainstorm a list of ideas for a new marketing campaign. Easily polish your documents with writing, grammar, and formatting suggestions from Gemini.
Cover images	Create unique inline images and full bleed cover images for a variety of needs, like a promotional flier, marketing campaign brief, restaurant menu, and more.
Help me write	Simply add a prompt, like “Create a project outline, including research, design, testing, and production phases”, and a draft will instantly be generated.
Help me create	Create a variety of formatted documents from scratch, like blog posts, press releases, campaign briefs and more.
Summarize documents	Generate an in-line summary of a document so readers and collaborators can quickly get up to speed.
Meet
Take notes for me in Meet	Automatically capture meeting notes, organize them in Google Docs, and share them with your team. Those joining late can catch up during the meeting with “Summary so far”.
Adaptive audio	Adaptive audio lets teams join meetings from multiple nearby laptops without echo or feedback, which is useful when conference rooms or meeting equipment is scarce.
Additional languages for translated captions in Meet	Translated captions provide real-time translations of the speaker’s language, helping to make meetings more inclusive and collaborative.
Drive
Gemini in the Drive side panel	Summarize multiple documents, generate insights on a specific topic, help you find files, and more.
Work with PDFs in Drive	Gemini can summarize long PDFs files, generate insights, or use the PDF to make something new, like a study plan or an email draft.
AI classification in Drive	IT teams can automatically and continuously identify, classify, and label sensitive files according to the specific needs of your organization. Classified files can then be protected with existing data loss prevention (DLP) controls.
Sheets
Gemini in the Sheets side panel	Quickly create tables, such as an expense tracker, generate insights based on spreadsheet data, and more.
Enhanced smartfill	Enhanced smartfill can detect if there are relationships between cell contents and make contextual suggestions.
Slides
Help me create an image	With a simple prompt, you can easily create original images for your presentations – like digital marketing campaign concepts or images to enhance your annual planning proposal.
Remove image backgrounds	Easily remove the background from images added to your Google Slides presentations for a more cohesive design.
Gemini in the Slides side panel	Quickly generate new slides, like a meeting agenda, generate custom images for your presentations, rewrite content, and more.
Chat
Summarize conversations	Get up to speed with quick summaries for unread conversations in group messages, spaces and threads.
Gemini in the Chat side panel	Summarize a space or conversation (“What are the key takeaways in this conversation?”), generate a list of action items (“Are there any action items for me in this conversation?”), or ask specific questions (“What is the decision on the project discussed in this conversation?”).
As well as:
Gemini Advanced	Chat with Google’s next-gen AI, Gemini Advanced, to research information, brainstorm ideas, and tackle your most demanding projects. Use Gems to build a team of AI experts to help with repeatable or specialized tasks.
NotebookLM Plus Available as an additional service, coming soon as a core service.	Accelerate team knowledge sharing by uploading your sources to get instant insights and podcast-like Audio Overviews with NotebookLM Plus. This enhanced version offers notebook customization, advanced sharing and 5x more Audio Overviews, queries, notebooks, and sources.
*Visit the Help Center to learn more about specific feature availability.

In the coming months, we plan to roll out even more AI features previously available in Gemini add-ons only. We’ll keep you updated here on the Workspace Updates blog and in our Help Center.

With this change, we are no longer offering the Gemini Business, Gemini Enterprise, AI Meetings & Messaging, and AI Security add-ons for purchase — see the “Additional details” section below for more information.

Who’s impacted

Admins and end users

Why it’s important

Google Workspace has always been more than just a suite of tools; it’s a place where teams create, build, and grow together. As we embrace an era of work powered by AI, we believe this transformative technology should be accessible to every business, empowering them to innovate and thrive. That’s why we’re including the best of Google AI in Workspace Business and Enterprise plans.

Additional details

Safeguarding your interactions with AI

We know that data security, confidentiality, and compliance are top priorities for business leaders when adopting AI, and we are committed to helping you keep your data safe.

Your data is your data: We don’t use your data, prompts, or generated responses to train Gemini models outside of your domain without permission. We don’t sell your data or use it for ads targeting.
You are in control: We built Gemini with enterprise-grade controls to help you roll out Gemini while protecting your sensitive data. Gemini only retrieves relevant data that the user has permission to access, and your existing Workspace data security and sovereignty controls are automatically applied.
You can stay compliant: Gemini for Workspace and the Gemini app are one of the first generative AI productivity solutions to attain a comprehensive set of safety, privacy, and security certifications, including SOC 1/2/3, ISO 27001/17/18, and ISO 42001, and can help you meet HIPAA compliance.

Learn more about the available admin controls and our commitment to you in the Privacy Hub.

Gemini for Workspace add-ons and Google Workspace pricing updates

With the increased investment and measurable business value now included in Workspace Business and Enterprise plans, we’re no longer offering the Gemini for Workspace add-ons for sale, and we’re making pricing adjustments to Google Workspace Business and Enterprise plans. Updating pricing will take effect for new customers on January 16, 2025. Existing customers with impacted Google Workspace Enterprise and Business plans or a Gemini for Workspace add-on subscription will receive an email with more information about price and subscription updates.

If you previously purchased Gemini for Google Workspace, you won’t be charged for the add-on after January 31, 2025. However, you can continue to use it uninterrupted through the transition period. We’ll be in touch in the coming months with more details about the transition. Visit our Help Center for more information.

Workspace for Education, Workspace for Nonprofits, and other subscription types

At this time, the following subscriptions are not impacted:

Workspace for Education subscriptions, including the Gemini Education and Gemini Education Premium add-ons
Workspace for Nonprofits subscriptions (nonprofits with a paid Workspace Business or Enterprise subscription will get access to AI features according to their plans)
Frontline, Essentials, Enterprise Essentials, and Workspace Individual subscriptions
Personal Google accounts, including accounts with Google One AI Premium subscriptions

Getting started

Admins:
- Visit the Help Center to learn more about which features are available for your specific Workspace edition.
  - There are various controls associated with these additional AI features, including the ability to turn on or off access to the Gemini App and NotebookLM as an additional service and to control whether Google AI takes notes in meetings.
  - You can also leverage built-in Workspace data protection controls, such as AI Classification, data loss prevention (DLP), information rights management (IRM), and client-side encryption (CSE), to help identify sensitive data, apply classification labels, and restrict access.
- Gemini usage reports in the Admin console will be available for Business Starter, Standard, and Plus customers beginning January 20, 2025. These reports will be available for Enterprise Starter, Standard, and Plus customers starting January 29, 2025.

End users:
- Depending on your Workspace edition and admin configurations, you’ll have access to additional AI features. You can also turn Google Workspace smart features on or off.
- You can also:
  - Visit our Gemini resources hub and download the Prompting 101 ebook for guidance on building effective AI prompts and real-world examples of how to use generative AI across various roles.
  - Find tips on how to use generative AI at work in the Workspace Learning Center.
  - Access our no-cost online learning courses and discover how Gemini can boost your productivity in Gmail, Docs, Meet, and more.

Partners: Visit Partner Advantage and the Partner Sales Console for more information.

Availability

This change impacts Google Workspace:

Business Starter, Standard, and Plus
Enterprise Starter, Standard, and Plus

This change also impacts existing Gemini for Workspace add-on subscriptions:

Gemini Business
Gemini Enterprise
AI Meetings & Messaging
AI Security

Rollout

Business Starter, Standard, and Plus: Rollout of the AI features outlined in this post will begin on January 15, 2025, and is expected to complete over several days.

Enterprise Starter, Standard, and Plus: Rollout of the initial AI features outlined in this post on or soon after January 29, 2025, and is expected to complete over several days.
The majority of remaining AI features previously available in Gemini for Workspace add-ons will start rolling out to eligible Google Workspace Business and Enterprise plans in the coming months. We’ll share feature roll out updates here on the Workspace Updates blog and in our Help Center.

Resources

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Source

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