Following our recent announcement of the ability to share your Google Calendar appointment booking page directly in your email, we’re excited to introduce a new way to access all your booking pages directly in the Calendar side bar. Plus, users who don’t have an appointment schedule yet will now have a pre-configured booking page.
With this launch, users who don’t have an appointment schedule set up yet will see a pre-configured booking page entry in the Calendar side bar that makes scheduling 1:1s with external users much easier. The pre-configured booking page is based on your working hours, and will automatically update to avoid conflicts on your calendar.
Users that already have appointment schedules set up can now see all their booking pages in the Calendar sidebar on web and in the mobile Calendar apps.
To help users with multiple schedules manage their commitments on the Calendar grid better, we’re adding a new setting that allows users to show / hide an individual appointment schedule from the Calendar grid on web and mobile. Learn more here.
Who’s impacted
End users
Why you’d use it
By providing users with an easier way to book time with others, this change streamlines the scheduling process, which is particularly useful for customers, partners or people outside an organization who might not have visibility into another’s calendar.
Additional details
- Once a user has seen the pre-configured booking page automatically appear in the web version of Calendar, they will then be able to see it on the mobile version as well.
- Sharing a booking page is available on web and mobile apps.
- Creating, editing and deleting a booking page is only available on web.
- If you change your working hours at a later date, you will need to update the availability of your appointment schedule manually to reflect this change.
Getting started
- Admins: There is no admin control for this feature.
- End users:
- On web:
- To allow others to book time with you, simply click “copy link” on the booking page entry in the Calendar side bar and share it with others.
- To edit your booking page, click the three dot menu next to the booking page > “Edit.”
- To show or hide the schedule rails from the grid, click the three dot menu next to the booking page > “Show on / Hide from grid”
- On mobile:
- To allow others to book time with you, tap on the menu top left, then select the booking page entry on the side bar, then “Share”.
- To show or hide the schedule rails from the grid, tap on the menu top left, then select the booking page entry on the side bar, then tap the three dot menu > “Show on / Hide from grid”
- Visit the Help Center to learn about how to edit appointment schedules in Google Calendar
- On web:
Rollout pace
Web:
- Rapid Release domains: Full rollout (1–3 days for feature visibility) starting on August 21, 2025
- Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on September 1, 2025
Mobile:
- Extended rollout (potentially longer than 15 days for feature visibility) starting on August 21, 2025
Availability
- Appointment schedules are available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts at no additional charge.
- Select features within appointment scheduling are only available to those with paid subscriptions. Please refer to this Help Center article to learn more.